Who is this article for
Strata Managers who want to monitor the buildings assigned to them, review building health at a glance, and prioritise operational or compliance tasks.
What this article covers
How to find the buildings you manage
How to filter and search your portfolio
Understanding the building list and Health Score
Portfolio-level visibility
Common issues (missing building, wrong manager, missing score)
Viewing buildings you manage
Step 1: Go to the Buildings area
Log in to Cohabit.
Click Buildings from the left-hand menu.
[Screenshot placeholder – Buildings sidebar]
You’ll land on the My Buildings view.
Step 2: Use the “Managed by” filter
If your organisation has multiple managers, you may see buildings assigned to others.
To narrow the list:
Click the Managed by dropdown at the top of the page.
Select Managed by me.
[Screenshot placeholder – Managed by filter]
Your list will now show only the buildings you are assigned to.
Search and filter your portfolio
To find a specific building:
Use the Search bar (search by address, name or plan number).
Apply portfolio filters if available (region, building category, etc.).
Sort by column (e.g. highest → lowest Health Score).
This helps you locate buildings quickly and understand where immediate attention is required.
Understanding the table and indicators
Each building row typically includes:
Building Name & Address
Strata Plan Number
Assigned Manager
Cohabit Health Score
Status indicators (e.g. overdue compliance, missing data)
Health Score overview
The Health Score is your most important indicator.
It helps you:
Understand overall building condition
Spot high-risk buildings
Identify missing data
Prioritise compliance and renewal work
Buildings with incomplete or missing information may show:
No score yet, or
A low score, or
A Missing data / Incomplete banner
You can click any building to view what’s impacting its score.
Portfolio-level visibility
If you have the appropriate permissions, you may also see:
All buildings your organisation manages (not only yours)
A distribution of Health Scores across the portfolio
Buildings grouped by risk categories (healthy, moderate, needs attention)
This view helps senior managers allocate workload, balance portfolios, and monitor trends.
Common issues
1. A building you manage isn’t showing
Possible reasons:
You haven’t been assigned as the Strata Manager
The building is still managed by another strata company
The building hasn’t been connected yet
Check with your admin or see Assigning a strata manager to a building.
2. A building shows “No Health Score”
This means:
The building is missing key operational or compliance data
Or Cohabit doesn’t yet have enough information to calculate the score
You can:
Add missing details yourself, or
Upload documents (insurance schedules, compliance certificates, reports) so the Cohabit team can produce the score for you
3. The wrong manager appears on a building
Admins can update the assignment from the three dots (⋯) menu next to the building.
4. A building is missing from search
Try searching:
Using only the street name
Without unit numbers
Using the plan/scheme number
If still not visible, it may not exist in Cohabit yet and will need to be added.