Who this article is for
Owners
Committee members
Buyers and buyer’s agents
Strata managers
Cohabit experts
Anyone who wants to understand how building-related data is handled, stored, and shown in Cohabit.
What this article covers
What counts as building data in Cohabit
Where building data comes from
How building data is stored and protected
Who can see different types of building data
How building data is used across the platform
What we mean by “building data”
Building data refers to information about a strata or community-titled building, rather than an individual person.
In Cohabit, this may include:
Strata records (financials, minutes, insurance, compliance documents)
Building Health Scores
Expert Insights derived from authorised records
Building Snapshot information
Metadata such as building address, strata plan number, and lot counts
This data helps users understand how a building is performing and what risks or issues may exist.
Where building data comes from
Cohabit only uses building data that has been legitimately provided or authorised.
Building data typically comes from:
Strata records supplied by strata managers
Records inspected with proper authority (e.g. via an owner connection or buyer request)
Documents uploaded by authorised users
Expert analysis based on those authorised records
Building Intelligence updates where enabled
Cohabit does not scrape private systems or access records without permission.
How building data is stored
Building data is stored securely within Cohabit’s systems using modern security practices.
This includes:
Encrypted storage for documents and databases
Logical separation between buildings and organisations
Controlled internal access to systems
Regular monitoring and maintenance
Building data is retained to support platform features, historical context, and ongoing visibility for authorised users.
How building data is used in Cohabit
Building data powers many of Cohabit’s core features, including:
Building Health Scores
Expert Insights
Building Snapshots
Insurance comparisons and benchmarking
Compliance and renewal visibility
Building Intelligence (where enabled)
These features are designed to replace the traditional, one-off strata report with a clearer, more accessible view of a building over time.
Who can see building data
Not all users see the same information.
Access to building data depends on:
Your role (e.g. owner, buyer, strata manager, expert)
Your connection to a building or lot
Whether authority has been granted to inspect records
For example:
Buyers may see high-level insights and scores
Owners and committees may see deeper building detail
Strata managers may see scheme-level data across managed buildings
Experts see records only for the purpose of preparing insights
This role-based access ensures transparency without compromising privacy.
Accuracy and timing of building data
Building data in Cohabit reflects:
The most recent authorised inspection or update
The documents available at that time
It may not reflect changes that occur after that point until:
New records are provided
A new inspection or update is completed
Building Intelligence refreshes the data
Where possible, Cohabit shows indicators such as inspection or update timing to provide context.
What Cohabit does not do
Cohabit does not:
Guess or infer missing building information
Present unauthorised or unofficial records
Treat building data as live feeds from strata managers
Replace legal, financial, or technical advice
If information appears missing or outdated, it usually relates to authority or record availability.
If something looks incorrect or missing
If you believe building data is incorrect or incomplete:
Check whether the building has been recently updated
Confirm that proper authority has been granted
Report the issue to Cohabit for review
Cohabit can only update building data when supported by authorised records.
FAQs
Is building data public in Cohabit?
No. Building data is only visible to users with appropriate roles and connections.
Why does the same building look different for different users?
What you see depends on your role, authority, and relationship to the building.
Does building data replace a traditional strata report?
Yes. Cohabit Health Scores and Expert Insights are designed to replace the traditional strata report with clearer, more accessible, and ongoing building information.
How long is building data kept?
Building data is retained to provide historical context and support ongoing visibility, subject to applicable requirements and platform needs.