Who this is for
Owners, buyers, and professionals who want clarity on how building information is managed and protected.
What this covers
What building data Cohabit stores
How documents are secured
How building information is used
Who can see what
How data updates work
What building data Cohabit stores
Cohabit stores building-related information such as:
Insurance policies
AFSS and compliance certificates
Building valuations
Meeting minutes (if uploaded)
Capital Works Fund forecasts
Expert Reports
Maintenance or recurring activities
Health Score data
Building condition indicators
This information is tied to the building, not your personal account.
How building documents are secured
All documents uploaded to Cohabit are:
Encrypted
Stored in secure cloud infrastructure
Accessible only to users connected to or shared into that building
Logged for access auditing
Documents cannot be indexed or accessed by external parties.
How Cohabit uses building information
Building data is used to:
Generate the Health Score
Provide compliance and risk insights
Support Expert Reviews
Present information to owners, buyers and committees
Create a complete building history
Cohabit does not use building data for marketing or external purposes.
Who can see building data
Full building access (verified owners & committee members)
These users can view all building documents and insights.
Strata managers
Can view the building if connected as the management company.
Shared access users (buyers, agents, advisors)
Can only view the profile when invited.
They cannot:
Download restricted files (if flagged)
Connect to the building
Change building data
Cohabit Experts
Access building documents only to prepare Insight Reports.
Cohabit Admin Team
May access building files for support or data verification.
How building data is updated
There are two ways:
1. Automatically (via API sync)
If the building’s strata software is integrated with Cohabit, updates from the strata manager's system sync automatically.
2. Manually (by Cohabit Admin)
If the building is not synced, updates require Cohabit Admin to upload or correct building information.
Owners cannot manually change:
Compliance data
Insurance data
Valuations
Financial information
They may upload documents, but Cohabit verifies and assigns them.
FAQs
Who updates wrong or missing building data?
Cohabit’s team — users cannot change building data directly.
Can I request my building data be corrected?
Yes — use the Feedback Form or contact Support.
Are building documents private?
Yes — only users with access to that building can view them.