Who this article is for
Strata managers and management teams who want a full overview of how Cohabit supports building oversight, workflows and portfolio management.
What this article covers
Core tools available to strata managers
Building intelligence features
Compliance and renewal management
Document handling
Portfolio and team management
How Cohabit supports your existing workflows
How Cohabit supports strata managers
Cohabit gives strata managers a central platform to understand, organise and oversee entire building portfolios — without chasing documents, spreadsheets or outdated records.
Managers use Cohabit to:
Monitor building health
Stay ahead of compliance
Track renewal deadlines
Organise building documents
Manage recurring activities
Support committee decision-making
Provide transparency to owners
Quickly understand risks across their portfolio
Core tools and features for Strata Managers
Below is the complete feature set designed specifically for strata professionals.
1. Portfolio Dashboard
Your portfolio-level home base, showing:
All buildings under management
Health Scores
Compliance and insurance status
Missing or outdated data
Priority buildings needing attention
You can filter or sort buildings by:
Score
Compliance urgency
Risk
Name
This helps managers prioritise effectively each day.
2. Building Snapshot
Each building includes a clear, structured snapshot that summarises:
Health Score
Financial indicators
Compliance status
Insurance coverage & risk
Building condition signals
Sustainability & security indicators
This is your go-to briefing for owner or committee meetings.
3. Compliance & Renewals Tracking
Cohabit centralises compliance information so you can see:
Fire Safety Certificate (AFSS)
Lift compliance
Pool compliance
Insurance policies & expiry dates
Building valuations
Capital Works Fund forecasts
Every item is colour-coded:
Green — Current
Yellow — Expires Soon
Red — Expired
Grey — Missing data
This helps managers reduce compliance risk and maintain building health.
4. Document & File Management
Each building contains a structured document library where you can:
Upload files
Assign them to correct categories
Rename or reassign documents
Maintain a complete building record
Documents help Cohabit update building intelligence and calculate more accurate Health Scores.
5. Recurring Activities
Track essential building services, such as:
Cleaning
Pest control
Waste
Routine safety checks
Property maintenance
Recurring activities help you demonstrate building upkeep and support committee transparency.
6. Team Access & Building Assignment
Strata companies can:
Add team members
Assign managers to specific buildings
Adjust roles and permissions
Allow assistants or admins to support building tasks
This keeps your company’s workflows organised and secure.
7. Multi-Building Management Tools
Cohabit is designed for high-volume management.
You can:
Switch between buildings instantly
Filter the portfolio to identify needs
Group work by urgency or category
Track the health of your entire portfolio in one place
Perfect for managers overseeing 10, 50 or 300+ buildings.
8. Integration & Workflow Support
(Where enabled)
Cohabit can fit alongside or integrate with existing systems, supporting:
Document flows
Data enrichment
File storage
Reporting alignment
Your Cohabit contact can advise on available integration options for your organisation.
How Cohabit fits into your daily workflow
✔ Less admin
Compliance, documents and activities are automatically organised.
✔ Better transparency
Owners and committees see clear, structured building insights.
✔ More informed decision-making
Health Scores, risk flags and snapshots support meetings and recommendations.
✔ Fewer surprises
Expiring certificates, missing valuations and compliance issues are flagged early.
✔ Portfolio-level clarity
You always know which buildings need the most attention.
FAQs
Can I manage multiple buildings in Cohabit?
Yes — Cohabit is built for multi-building portfolios of any size.
Do committee members see everything I see?
No. Owners and committees see a curated version of the building profile.
Manager-only information stays with you.
Can I connect my existing strata software?
Your Cohabit account manager can confirm available integration options for your organisation.
Can multiple managers view the same building?
Yes — you control team access.