Who is this article for
Strata Managers responsible for maintaining ongoing operations, maintenance routines, and compliance-related tasks for buildings.
What this article covers
What recurring building activities are
How to add recurring activities to a building
How to view upcoming and overdue activities
How activities impact the Cohabit Health Score
How to complete, edit, or stop activities
What are recurring building activities?
Recurring activities are tasks that happen on a schedule. Common examples include:
Monthly common area cleaning
Quarterly fire inspections
Annual lift servicing
Routine safety and maintenance checks
Waste, garden or pool service schedules
Tracking these inside Cohabit helps you:
Stay ahead of operational responsibilities
Avoid compliance issues
Provide better reporting to owners and committees
Improve and maintain the building’s Cohabit Health Score
How recurring activities impact the Health Score
Recurring activities directly influence the building’s Health Score.
Activities improve the score when:
Required tasks are scheduled
Tasks are completed on time
Maintenance routines are consistent
Activities lower the score when:
Important tasks are missing
Recurring obligations go overdue
Maintenance history is incomplete
This makes activity tracking one of the most effective ways to improve a building’s overall health.
How to add a recurring activity
Step 1: Open the building
Go to Buildings in the left-hand menu.
Click the building you want to update.
[Screenshot placeholder – Building overview]
Step 2: Open Activities
In the building menu, select Activities (or similar label, depending on your setup).
[Screenshot placeholder – Activities tab]
This shows all operational tasks for the building.
Step 3: Add a new recurring activity
Click Add Activity or New recurring activity.
Enter the activity details:
Activity name (e.g., “Quarterly Fire Inspection”)
Description (optional)
Responsible person (yourself or another team member)
Set the frequency, such as:
Weekly
Monthly
Quarterly
Annually
Choose the start date and due date rules.
Click Save.
Cohabit will automatically create a timeline of future occurrences.
Viewing and managing activities
See upcoming and overdue activities
In the Activities tab, you can:
See upcoming tasks
Identify overdue work
Filter by frequency, status, or responsible person
Sort by due date
This helps you stay organised and quickly identify where action is needed.
[Screenshot placeholder – Activity list with filters]
Mark an activity as completed
Click into the activity occurrence.
Add notes or upload evidence (e.g., inspection reports, certifications).
Click Mark as complete.
Once completed, the next scheduled occurrence will automatically be created.
Completing activities on time boosts the building’s Health Score.
Edit or stop a recurring activity
To change details or end the recurrence:
Click the recurring activity series.
Select Edit series to update frequency, name, or responsible person.
Select End series or Delete if the recurrence is no longer needed.
Using activities to improve your building
Tracking activities helps you maintain:
Better operational consistency
Stronger compliance posture
Higher resident satisfaction
A healthier (and more accurate) Cohabit Health Score
Managers who keep activities up to date tend to see fewer overdue compliance items and better overall building performance.
FAQs
Can I assign recurring activities to other team members?
Yes. Choose the responsible person when creating or editing the activity.
Do activities show up in building reports or dashboards?
Yes, recurring tasks often contribute to the building’s operational performance indicators and may impact the Health Score.
Can I upload files to completed activities?
Absolutely — you can attach documents like reports, photos or certificates for record-keeping.
What if my building has no activities yet?
This may result in an incomplete Health Score. You can add activities manually or upload documents for the Cohabit team to assist with setup.