How Often Is Building Data Updated?
Who this article is for
Property buyers researching a building
Lot owners
Committee members
Anyone wanting to understand how current their building information is in Cohabit
How building data is updated in Cohabit
Everything you see in a Building Profile is based on official strata records Cohabit has been authorised to inspect, along with other reliable, independent building data sources where available.
Building data updates when new records become available and are reviewed — either through buyer activity, owner connections, strata manager supply, expert review, or Building Intelligence.
Below are the main ways updates occur.
Where Building information comes from
Cohabit primarily relies on authorised strata records, as these are the most complete and reliable source of information about a building.
In some cases, Cohabit may also supplement this with information from other independent sources, such as publicly available building data or verified third-party datasets.
These sources are used to:
Improve baseline building information
Fill in gaps where strata records are limited
Provide additional context at a building level
All information shown in Cohabit is reviewed and structured before it appears in a Building Profile.
1. Regular updates via Building Intelligence (if enabled)
If your building has Cohabit Building Intelligence enabled, its data is designed to be reviewed and refreshed on a regular cycle (typically every few months).
These updates may include:
A refreshed Building Health Score
Updated Building Snapshot information
New financials, works, or maintenance data
Current compliance and insurance details
Newly discovered or uploaded records
Updated or additional Expert Insights (where applicable)
This is the most reliable way for owners and committees to keep a building profile current over time.
2. Updates triggered by buyer research or new listings
For buyers, building data can also change during the research phase.
Updates may occur when:
A new listing goes live for the building and prompts fresh record review
A new strata records inspection is carried out as part of buyer due diligence
A Building Health Score is generated or refreshed while researching
When this happens, building data may be updated to reflect the most recent records available at that time.
These updates are still point-in-time, based on the documents inspected.
3. Updates when Expert Insights are accessed
When Expert Insights are accessed for a building, Cohabit and its experts review available records as part of that process.
This can result in:
Updated snapshot data
New context or flags within Expert Insights
Changes to the Building Health Score (if supported by new information)
4. Updates when an owner connects their lot
When an owner connects their lot in Cohabit, this allows Cohabit to:
Verify ownership
Use documents such as levy notices or purchase information
Obtain authority to inspect building records
This may unlock access to records and fill in gaps, but it doesn’t guarantee new information exists.
5. Updates when new documents are uploaded
When official strata documents are uploaded by:
Buyers or owners
Committee members
Strata managers
Cohabit experts
Those documents may update relevant parts of the building profile once processed.
You’ll see newly added files marked in the Files tab, making it easy to identify what’s changed since your last visit.
Updates may appear in:
Snapshot tiles
Compliance or insurance sections
Renewal dates
Historical records
Supporting context for Expert Insights
6. Updates when strata managers supply records directly
Some strata managers provide records directly to Cohabit.
When this happens, your building profile updates once those documents are reviewed and processed.
Examples include:
Updated minutes
New financial statements or budgets
Insurance certificates
Compliance documentation
Reports or quotes for works
What does not trigger an update
Your building data does not update based on:
Verbal updates
Emails or informal conversations
Committee discussions not reflected in records
Assumptions or unverified information
Strata manager comments without documentation
Cohabit only updates data when it’s supported by official records.
FAQs
Why does my building look different from last week?
New listings, inspections, or document uploads may have triggered a fresh review of records, resulting in updated data.
Why are some sections current while others are missing?
Different sections rely on different documents. If Cohabit hasn’t received records for a specific area, that section may show limited or no data.
My lot connection was approved — why didn’t the building update immediately?
Lot connection confirms ownership. Updates depend on new official records being available.
Can I request a manual update?
You can upload documents or access Expert Insights, but Cohabit can only update what’s supported by official records.